Office manager

OFFICE MANAGER

Project: "Support to efficient prevention and fight against corruption in the justice sector" - MOLDOVA


Job Objective:
To support the project team by running the main project office and acting as PA to the Team Leader and Project Director, based at the project office in the Ministry of Justice in Chisinau.

Duration: 36 months

Reporting to:
Team Leader, Project Director

Responsibilities:
• To ensure that the office is maintained and in good running order;
• To act as PA to the Team Leader and Project Manager.

Key tasks:
• Maintaining office equipment, control of office supplies and supervision of office support and cleaning services;
• Maintain office accounts under supervision of Team Leader;
• Supervision of backups of the project server;
• Control of the office meeting room, support to meetings as necessary;
• Operation of any centralised telephone system;
• Reproduction of documentation and photocopying;
• Distribution and mailing;
• Maintain Project Contacts List;
• Occasional translation and interpretation;
• Liaison with visiting international experts: assist with arrangement of accommodation, arrivals/departures, office systems;
• PA work for Team Leader and Project Manager – maintaining diaries, arranging meetings, travel;
• Other duties as assigned;

Essential skills and experience:
• Fluency in English is must and an ability to work occasionally in a translation or interpreting role will be an advantage;
• Experience working in an office is important and experience in an office working with international contacts or staff will be an advantage;
• Good computing skills – Fluency in Word and Excel essential;
• Experience with all normal forms of office equipment.
• Diligence, good work ethic, punctuality;


Knowledge of the subject:
No specific knowledge is required for this role but a person with a knowledge of SUBJECT issues will be an advantage.

Time-Schedule:
This work will be for the complete project duration.