Executive Assistant / Assistant to the CEO
23 noiembrie 2025
We are hiring:
Executive Assistant / Assistant to the CEO
About the company:
ROMOTANA is a dynamic not-for-profit trade association committed to promoting and supporting the advancement of the Romanian and Moldovan American in the trucking industry of North America.
Founded by Romanian-American and Moldovan-American transportation professionals with a combined experience of over 35 years in all aspects of management and logistics, ROMOTANA’s aim is to benefit the trucking entrepreneurship and the betterment of service for the North- American supply-chain.
For more info about us go to: www.romotana.org
Role Summary:
We are looking for a highly reliable and detail-oriented Assistant to the CEO who will support the executive in day-to-day tasks, communications and organizational priorities. This role requires excellent language, communication, multitasking skills and the ability to handle sensitive information with professionalism. We welcome everyone who wants to grow with us!
- Serve as the right hand to the CEO in daily operations;
- Manage and organize the CEO’s schedule and priorities;
- Review incoming correspondence, memos, and submissions; prioritize and route them appropriately;
- Support with the preparation of presentations and company materials;
- Organize and coordinate meetings and company events, including logistics, catering, and materials preparation;
- Provide administrative and clerical support to office staff and other departments;
- Continuously improve workflows and efficiency through manager feedback;
- Represent the company in meetings and events when required;
- Perform other related duties as assigned.
- Advanced English level;
- Strong verbal and written communication skills in English;
- Fluent in Romanian (written and spoken), Russian will be an advantage;
- Great customer service skills;
- Must have high level of organization and strong attention to detail;
- Experience in the trucking/logistics sector is a plus;
- Strong analytical thinking and problem-solving skills;
- Strong command of Microsoft Office Suite (or similar software);
- Ability to create professional reports, correspondence, and presentations;
- Ability to work independently, manage multiple tasks, and meet deadlines;
- Trustworthy, discreet, and professional in all communications;
- Discretion and ability to handle confidential information;
- High attention to detail and accuracy.
- Challenging and engaging tasks that help develop your skills;
- Official employment & full social package – transparency guaranteed;
- Comfortable work environment with an excellent work-life balance;
- Stable work schedule (Monday - Friday, 14:00 – 23:00);
- Friendly team-buildings & fun corporate events
- Opportunities for personal and professional development, including additional courses;
- Cozy, new office located near Circus;
- Employee parking space available;
- Coffee and snacks at the office to keep you energized and in a good mood.
Email: romotanaitmd@gmail.com
+37369230487